Filed
by the Registrant x
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Filed
by a Party other than the Registrant o
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Check
the appropriate box:
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o
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Preliminary
Proxy Statement
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o
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Confidential,
for Use of the Commission Only (as permitted by Rule
14a-6(e)(2))
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x
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Definitive
Proxy Statement
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o
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Definitive
Additional Materials
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o
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Soliciting
Material Under Rule 14a-12
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Bristol
West Holdings, Inc.
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(Name
of Registrant as Specified In Its Charter)
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(Name
of Person(s) Filing Proxy Statement, if other than the
Registrant)
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x
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No
fee required.
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o
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Fee
computed on table below per Exchange Act Rules 14a-6(i)(1) and
0-11.
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(1)
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Title
of each class of securities to which transaction
applies:
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(2)
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Aggregate
number of securities to which transaction applies:
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(3)
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Per
unit price or other underlying value of transaction computed pursuant
to
Exchange Act Rule 0-11 (set forth the amount on which the filing fee
is calculated and state how it was determined):
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(4)
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Proposed
maximum aggregate value of transaction:
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(5)
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Total
fee paid:
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o
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Fee
paid previously with preliminary materials.
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o
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Check
box if any part of the fee is offset as provided by Exchange Act
Rule
0-11(a)(2) and identify the filing for which the offsetting fee was
paid
previously. Identify the previous filing by registration statement
number,
or the Form or Schedule and the date of its filing.
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(1)
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Amount
Previously Paid:
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(2)
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Form,
Schedule or Registration Statement No.:
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Filing
Party:
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(4)
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Date
Filed:
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Time
and Date:
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1:30
pm Eastern
Daylight Time on
Friday, May 19, 2006
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Place:
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Bristol
West Holdings, Inc. Headquarters
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5701
Stirling Road, Davie, Florida 33314
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Purpose:
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(1)
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The
election of directors
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(2) |
The
ratification of the Audit Committee’s selection of Deloitte & Touche
LLP as the independent auditor for
2006
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(3)
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The
approval of the Bristol West Executive Officer Incentive
Plan
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(4)
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The
transaction of any other business that properly comes before the
meeting
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Postponements:
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Any
action on the items of business described above may be considered
at the
annual meeting at the time and on the date specified above or at
any time
and date to which the annual meeting may be properly adjourned or
postponed.
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Who
May Vote:
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You
will be entitled to vote at the annual meeting only if you were a
stockholder of record as of the close of business April 3, 2006,
the
record date for voting.
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Meeting
Admission:
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You
are entitled to attend the annual meeting only if you were a Bristol
West
stockholder as of the close of business on April 3, 2006 or hold
a valid
proxy for the annual meeting. You may be required to verify your
ownership
at the admissions desk.
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Voting:
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Your
vote is important. Whether or not you plan to attend the annual meeting,
we encourage you to read this proxy statement and submit your proxy
as
soon as possible to ensure that your shares are represented at the
annual
meeting. For specific instructions on how to vote your shares and
submit
your proxy, please refer to this proxy statement and your proxy
card.
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Annual
Report:
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A
copy of our 2005 Annual Report is
enclosed.
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Date
of Mailing:
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We
first distributed this notice and proxy statement to stockholders
on or
about April 24, 2006.
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By
Order of the Board of Directors.
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George
G. O’Brien
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Chief
Legal Officer & Corporate
Secretary
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PROXY
MATERIALS
Why
am I receiving these materials?
The
Board of Directors (which we refer to as the “Board”)
of Bristol West Holdings, Inc. (which we refer to as “Bristol
West,”
“Company,”
“us”
or “we”),
is providing these proxy materials to you in connection with Bristol
West’s 2006 annual meeting of stockholders (which we refer to as the
“2006
Annual Meeting”),
which will take place on Friday, May 19, 2006 at 1:30 pm Eastern
Daylight Time at our headquarters in Davie, Florida. As a stockholder,
you
are invited to attend the 2006 Annual Meeting and are entitled and
requested to vote on the items of business described in this proxy
statement.
What
information is contained in this proxy statement?
The
information in this proxy statement relates to the proposals to be
voted
on at the 2006 Annual Meeting, the voting process, the Board and
Board
committees, the compensation of directors and executive officers
for
fiscal 2005, and other required information.
How
may I obtain Bristol West’s Form 10-K and other financial information?
We
have enclosed a copy of our annual report to our stockholders with
respect
to fiscal 2005 (which we refer to as our “2005
Annual Report”)
in accordance with applicable rules of the New York Stock Exchange
(which
we refer to as the “NYSE”)
and the Securities and Exchange Commission (which we refer to as
the
“SEC”).
We also prepared and filed with the SEC an Annual Report on Form
10-K for
the fiscal year ended December 31, 2005 (which we refer to as our
“2005
Form 10-K”).
Stockholders
may request another free copy of our 2005 Annual Report and a free
copy of
our 2005 Form 10-K (including the financial statements and financial
statement schedules, but excluding exhibits) by contacting Bristol
West at
5701 Stirling Road, Davie, FL 33314, Attention: Craig E. Eisenacher,
or by
calling Craig E. Eisenacher at (954) 316-5192. Alternatively, current
and
prospective investors can access our 2005 Annual Report and our 2005
Form 10-K (including exhibits) and other financial information, on
our investor relations web site at: www.bristolwest.com/investor/index.html.
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How
may I obtain a separate set of proxy materials?
SEC
rules permit a single set of annual reports and proxy statements
to be
delivered to any household at which two or more stockholders reside
if
they appear to be members of the same family. Under the circumstances,
each stockholder continues to receive a separate proxy card. This
procedure is referred to as “householding.” While Bristol West does not
participate in householding for mailings to its stockholders of record,
a
number of brokerage firms with account holders who are Bristol West
stockholders have instituted householding. In these cases, your broker
will deliver a single proxy statement and annual report to multiple
stockholders sharing your address unless the broker has received
contrary
instructions from you or one or more of the other affected stockholders.
Once you have received notice from your broker that the broker will
be
householding communications to your address, householding will continue
until you are notified otherwise or until you revoke your explicit
or
implied consent by contacting your broker. If at any time you no
longer
wish to participate in householding and would prefer to receive a
separate
proxy statement and annual report, you should notify your
broker.
You
can receive a copy of this proxy statement and the 2005 Annual Report
by
contacting us at Bristol West Holdings, Inc., 5701 Stirling Road,
Davie, FL 33314, Attention: Craig E. Eisenacher, or by calling Craig
E.
Eisenacher at (954) 316-5192.
How
may I request a single set of proxy materials for my household?
If
you share an address with another stockholder and have received multiple
copies of our proxy materials, you may write us at Bristol West Holdings,
Inc., 5701 Stirling Road, Davie, FL 33314, Attention: Craig E.
Eisenacher to request delivery of a single copy of these materials
in the
future.
What
should I do if I receive more than one set of voting materials?
You
may receive more than one set of voting materials, including multiple
copies of this proxy statement and multiple proxy cards. For example,
if
you hold your shares in more than one brokerage account, you may
receive a
separate voting instruction card for each brokerage account in which
you
hold shares. If you are a stockholder of record and your shares are
registered in more than one name, you will receive more than one
proxy
card. Please complete, sign, date and return each proxy card that
you
receive.
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VOTING
INFORMATION
What
items of business will be voted on at the 2006 Annual Meeting?
The
items of business on which we have scheduled a vote at the annual
meeting
are:
·
The
election of directors
· The
ratification of the Audit Committee’s selection of Deloitte & Touche
LLP as the independent auditor for 2006
·
The
approval of the Bristol West Executive Officer Incentive Plan
(which we
refer to as the “EIP”)
We
also will consider any other business that properly comes before
the 2006
Annual Meeting or any adjournment or postponement of the 2006 Annual
Meeting. See the following questions below: “What
happens if additional matters are presented at the 2006 Annual
Meeting?”
and “How
many votes are needed for any such other matters?”
How
does the Board recommend that I vote?
Our
Board recommends that you vote your shares “FOR” each of the nominees to
the Board, “FOR” the ratification of the appointment of our independent
auditor for 2006, and “FOR” approval of the EIP.
Who
may vote?
Holders
of shares of Bristol West’s common stock, $0.01 par value per share (which
we refer to as “Common
Stock”),
as recorded in our share register on April 3, 2006 (which we refer
to as
the “Record
Date”),
may vote at the 2006 Annual Meeting. As of the Record Date, there
were
30,160,493 shares of Common Stock outstanding and entitled to one
vote per
share. A list of stockholders will be available for inspection for
at
least 10 days before the 2006 Annual Meeting at Bristol West’s offices at
5701 Stirling Road, Davie, Florida 33314.
How
do I vote?
You
may vote in person at the 2006 Annual Meeting or by proxy. We recommend
that you vote by proxy even if you expect to attend the 2006 Annual
Meeting. You will be able to change your vote at the 2006 Annual
Meeting.
Please refer to this proxy statement and your proxy card or the
information forwarded by your bank, broker or other holder of record
to
see how you should complete your proxy card and deliver it to
us.
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What
is the deadline for voting my shares?
If
you hold shares as the stockholder of record, we must receive your
vote by
proxy before the polls close at the 2006 Annual Meeting.
How
do proxies work?
The
Board is asking for your proxy. Giving your proxy to the persons
named as
proxy holders, James R. Fisher, our Chairman and Chief Executive
Officer
(whom we refer to as our “CEO”),
Jeffrey J. Dailey, our President and Chief Operating Officer, and
Craig E. Eisenacher, our Chief Financial Officer, means you authorize
us to vote your shares at the 2006 Annual Meeting, or at any adjournment
or postponement thereof, in the manner you direct. You may vote for
or
against the proposals or abstain from voting. You may also vote for
all,
some or none of the directors seeking election.
Please
complete, sign, date and return each proxy card that you receive.
Executors, administrators, trustees, guardians, attorneys and other
representatives should indicate the capacity in which they are signing.
Corporations should sign by an authorized officer whose title should
be
indicated.
If
you sign and return the enclosed proxy card but do not specify how
to
vote, the persons named as proxy holders will vote your shares in
favor of
all items herein to be voted on. As of the date hereof, we do not
know of
any other business that will be presented at the 2006 Annual Meeting.
If
other business properly comes before the 2006 Annual Meeting or any
adjournment or postponement thereof, the persons named as proxy holders
will vote according to their best judgment.
Who
is making the solicitation and who will bear the cost of soliciting
votes
for the 2006 Annual Meeting?
Bristol
West is making this solicitation and will pay the entire cost of
preparing, assembling, printing, mailing and distributing these proxy
materials and soliciting votes. In addition to the mailing of these
proxy
materials, our directors, officers and employees may solicit proxies
or
votes in person, by telephone or by electronic communication. These
individuals will not receive any additional compensation for such
solicitation activities. We have also retained Georgeson Shareholder
Communications Inc. (which we refer to as “Georgeson”)
to assist us in the distribution of proxy materials and the solicitation
of votes described above. We will pay Georgeson a fee of approximately
$7,000 plus customary costs and expenses for these services. Bristol
West
has agreed to indemnify Georgeson against certain liabilities arising
out
of or in connection with its agreement. We also will reimburse brokerage
houses and other custodians, nominees and fiduciaries for forwarding
proxy
and solicitation materials to you and getting your voting instructions.
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May
I change my vote?
You
may change your vote at any time before the vote at the 2006 Annual
Meeting. If you are the stockholder of record, you may revoke a proxy
that
you previously submitted before it is voted by submitting a new proxy
with
a later date, by voting in person at the 2006 Annual Meeting or by
submitting written notice bearing a later date to Bristol West’s Corporate
Secretary, at 5701 Stirling Road, Davie, Florida 33314. Your attendance
alone at the 2006 Annual Meeting will not revoke a proxy that you
previously submitted.
How
many shares must be present or represented to conduct business at
the 2006
Annual Meeting?
In
order to transact business at the 2006 Annual Meeting, we must have
a
quorum. Under our by-laws, the quorum requirement is that stockholders
representing a majority of the issued and outstanding shares of Common
Stock that are entitled to vote must be present at the 2006 Annual
Meeting. Your shares will be counted as present at the 2006 Annual
Meeting
if you take one of the following actions:
· return
a properly executed proxy (even if you do not provide voting
instructions)
·
attend
the 2006 Annual Meeting and vote in person
Both
abstentions and broker non-votes (described below in the questions
“How
are votes counted?”
and “Will
my shares be voted if I do not provide my proxy?”)
are counted for the purpose of determining the presence of a
quorum.
How
are votes counted?
You
are entitled to one vote for each share of Common Stock you own with
respect to which you are entitled to vote at the 2006 Annual Meeting.
In
the election of directors, you may vote “FOR” all or some of the nominees
or you may “WITHHOLD” your vote with respect to one or more of the
nominees. For the other items of business, you may vote “FOR,” “AGAINST”
or “ABSTAIN.” If you elect to “ABSTAIN,” the abstention has the same
effect as a vote “AGAINST.”
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If
you provide specific instructions with regard to certain items, your
shares will be voted as you instruct on such items. If you sign your
proxy
card without giving specific instructions, your shares will be voted
in
accordance with the recommendations of the Board (“FOR” all of Bristol
West’s nominees to the Board, “FOR” ratification of the appointment of our
independent auditor for 2006, and “FOR” approval of the EIP). We have
included below under the heading entitled “Will
my shares be voted if I do not provide my proxy?”
a
description of how your shares may be voted if you do not vote or
submit a
proxy.
How
many votes are needed to elect directors?
The
10 director nominees receiving the highest number of “FOR” votes will be
elected directors if a quorum is present at the 2006 Annual Meeting.
This
number is called a plurality.
How
many votes are needed to ratify the appointment of Bristol West’s
independent auditor?
To
ratify the appointment of Bristol West’s independent auditor, if a quorum
is present at the 2006 Annual Meeting, the “FOR” votes must exceed the
“AGAINST” votes cast at the 2006 Annual Meeting.
How
many votes are needed to approve the EIP?
To
approve the EIP, if a quorum is present at the 2006 Annual Meeting,
the
“FOR” votes must exceed the “AGAINST” votes cast at the 2006 Annual
Meeting.
What
happens if additional matters are presented at the 2006 Annual Meeting?
Other
than the three items of business described in this proxy statement,
we are
not aware of any other business to be acted upon at the 2006 Annual
Meeting. If you grant a proxy, the persons named as proxy holders
will
have the discretion to vote your shares on any additional matters
properly
presented for a vote at the meeting. If for any reason any of our
nominees
is not available as a candidate for director, the persons named as
proxy
holders will vote your proxy for such other candidate or candidates
as the
Board may nominate. In no event, however, can a proxy be voted to
elect
any more than 10 nominees for
director.
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How
many votes are needed for any such other matters?
To
approve any other matter that properly comes before the 2006 Annual
Meeting, if a quorum is present at
the 2006 Annual Meeting, the “FOR” votes cast in favor of the matter must
exceed the “AGAINST” votes cast against the matter.
Will
my shares be voted if I do not provide my proxy?
Your
shares may be voted under certain circumstances if they are held
in the
name of a brokerage firm. Brokerage firms have the authority under
rules
of the NYSE to vote their customers’ unvoted shares on “routine” matters,
which includes the election of directors, the ratification of the
appointment of Bristol West’s independent auditor, and approval of the
EIP. Accordingly, if a brokerage firm votes your shares on these
matters
in accordance with these rules, your shares will count as present
at the
2006 Annual Meeting for purposes of establishing a quorum and will
count
as “FOR” votes or “AGAINST” votes, as the case may be, with respect to all
“routine” matters voted on at the 2006 Annual Meeting. If you hold your
shares directly in your own name, they will not be voted if you do
not
provide a proxy. If a brokerage firm signs and returns a proxy on
your
behalf that does not contain voting instructions, your shares will
count
as present at the annual meeting for quorum purposes, but will not
count
as “FOR” votes or “AGAINST” votes on any matter voted on at the 2006
Annual Meeting. These are referred to as broker non-votes.
Who
will serve as inspector of elections?
The
inspector of elections will be a representative from an independent
firm,
The Bank of New York.
Where
can I find the voting results of the 2006 Annual Meeting?
We
intend to announce preliminary voting results at the 2006 Annual
Meeting
and publish final results in our Quarterly Report on Form 10-Q for
the fiscal quarter ending June 30, 2006.
STOCK
OWNERSHIP INFORMATION
What
is the difference between holding shares as a stockholder of record
and as
a beneficial owner?
Most
Bristol West stockholders hold their shares through a broker or other
nominee rather than directly in their own name. As summarized below,
there
are some distinctions between shares held of record and those owned
beneficially.
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Stockholder
of Record
If
your shares are registered directly in your name with Bristol West’s
transfer agent, Bank of New York (which we refer to as the “Transfer
Agent”),
you are considered, with respect to those shares, the stockholder
of
record, and Bristol West is sending these proxy materials directly
to you.
As the stockholder of record, you have the right to grant your voting
proxy directly to the individuals selected to be proxy holders by
Bristol
West or to a third party, or to vote in person at the 2006 Annual
Meeting.
Bristol West has enclosed a proxy card for you to use.
Beneficial
Owner
If
your shares are held in a brokerage account or by another nominee,
you are
considered the beneficial owner of shares held in street name, and
these
proxy materials are being forwarded to you together with a voting
instruction card on behalf of your broker, trustee or nominee. As
the
beneficial owner, you have the right to direct your broker, trustee
or
nominee how to vote, and you also are invited to attend the 2006
Annual
Meeting. Your broker, trustee or nominee has enclosed or provided
voting
instructions for you to use in directing the broker, trustee or nominee
how to vote your shares.
Since
a beneficial owner is not the stockholder of record, you may not
vote
these shares in person at the 2006 Annual Meeting unless you obtain a
“legal proxy” from the broker, trustee or nominee that holds your shares,
giving you the right to vote the shares at the 2006 Annual Meeting.
What
if I have questions for Bristol West’s transfer agent?
If
you have questions concerning stock certificates, dividend checks,
transfer of ownership or other matters pertaining to your stock account,
please contact our Transfer Agent, at the following address, phone
numbers, or email address: The Bank of New York, Investor Services
Department, P.O. Box 11258, New York, NY 10286-1258; (800) 524-4458;
(212)
815-3700; shareowners@bankofny.com.
2006
ANNUAL MEETING INFORMATION
How
can I attend the 2006 Annual Meeting?
You
are entitled to attend the 2006 Annual Meeting only if you were a
Bristol
West stockholder or joint holder as of the close of business on the
Record
Date, April 3, 2006, or you hold a valid proxy for the 2006 Annual
Meeting. You may be required to verify your Common Stock ownership
at the
admissions desk. If your shares are held in the name of your broker,
bank
or other nominee, you must bring with you to the 2006 Annual Meeting
an
account statement or letter from the nominee indicating that you
are the
beneficial owner of the shares on the Record Date. If you execute
a proxy,
you may still attend the 2006 Annual Meeting and vote in person.
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STOCKHOLDER
PROPOSALS, DIRECTOR NOMINATIONS AND RELATED BY-LAW PROVISIONS
What
is the procedure for proposing actions for consideration at the 2007
Annual Meeting?
Our
Corporate Secretary must receive all stockholder proposals (including
director nominations) for consideration at next year’s annual meeting of
stockholders (which we refer to as the “2007
Annual Meeting”)
at our principal executive offices located at 5701 Stirling Road,
Davie, Florida 33314.
Our
by-laws provide that you may submit proposals (including director
nominations) for consideration at the 2007 Annual Meeting if you are
a stockholder who is entitled to vote at the 2007 Annual Meeting
and who
is a stockholder of record at the time our Corporate Secretary receives
notice of your proposals and if your proposals meet the notice procedures
set forth in our by-laws, which we have summarized below and in the
questions entitled “What
is the deadline to propose actions for consideration at the 2007
Annual
Meeting?,”
“How
may I recommend or nominate individuals to serve as directors?”
and
“What
is the deadline to propose or nominate individuals to serve as
directors?”:
Any
proposals you submit must include the following:
·
Your
name and address, as they appear in our share
records
·
The
class and number of shares of Common Stock that you own
·
With
respect to any beneficial owner of Common Stock on whose behalf
you may be
making the proposal:
o
Their
name and address
o
The
class and number of shares of Common Stock that they
own
If
you submit any proposal for consideration at the 2007 Annual Meeting
other
than director nominations, your notice to our Corporate Secretary
must
include a brief description of the business you desire to bring before
the
2007 Annual Meeting, the reasons for conducting that business at the
2007 Annual Meeting, and any material interest in that business that
you
may have and that any beneficial owner of Common Stock on whose behalf
you
may be making the proposal may have. All matters that you submit
for
consideration at the 2007 Annual Meeting must be proper for stockholder
action.
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What
is the deadline to propose actions for consideration at the 2007
Annual
Meeting?
Proposal
to be included in our 2007 proxy materials.
You
may submit proposals for consideration at the 2007 Annual Meeting.
For us
to consider your stockholder proposal for inclusion in our proxy
materials
to be distributed in connection with the 2007 Annual Meeting,
including nominations for the election of directors, our Corporate
Secretary must receive your proposal at our principal executive offices,
located at 5701 Stirling Road, Davie, Florida 33314, not later than
December 25, 2006, which is 120 calendar days before the anniversary
of the date we first distributed this notice and proxy statement
to
stockholders. Your proposal also must comply with SEC regulations
under
Rule 14a-8 regarding the inclusion of stockholder proposals in
company-sponsored proxy materials.
Proposal
not included in our 2007 proxy materials.
For
any proposal that is not timely submitted for inclusion in our proxy
materials to be distributed in connection with the 2007 Annual Meeting
under Rule 14a-8, but is instead sought to be presented directly at
the 2007 Annual Meeting, SEC rules permit the proxy holders to vote
their
proxies in their discretion as follows:
·
If
our Corporate Secretary receives notice of the proposal no earlier
than
the close of business on February 17, 2007, which is 90 days
before the
first anniversary of the date of the 2006 Annual Meeting, and
no later
than the close of business on March 10, 2007, which is 70 days before
the first anniversary of the date of the 2006 Annual Meeting.
Notices of
intention to present proposals at the 2007 Annual Meeting should
be
addressed to George G. O’Brien, Chief Legal Officer and Corporate
Secretary, Bristol West Holdings, Inc., 5701 Stirling Road, Davie,
FL
33314.
·
If
we move the date of the 2007 Annual Meeting more than 20 days before
or 70 days after the anniversary of the 2006 Annual Meeting, then our
Corporate Secretary must
receive notice of the proposal not earlier than the close of
business
90 days before the 2007 Annual Meeting and not later than the close
of business on the later of the following two dates:
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o
70 days
before the 2007 Annual Meeting; and
o
10 days
after we make the first public announcement of the date of the
2007 Annual
Meeting.
How
may I recommend or nominate individuals to serve as directors?
You
may propose director candidates for consideration by our Corporate
Governance and Nominating Committee. You should direct such proposals
to
George G. O’Brien, Chief Legal Officer and Corporate Secretary, Bristol
West Holdings, Inc., 5701 Stirling Road, Davie, FL 33314.
If
you submit any director nomination for consideration at the 2007
Annual
Meeting, your notice to our Corporate Secretary must meet the requirements
that we have described above under the heading “What
is the procedure for proposing actions for consideration at the 2007
Annual Meeting?”
In addition, your notice to our Corporate Secretary must include
all
information relating to that person that Regulation 14A under the
Securities Exchange Act of 1934, as amended (which we refer to as
the
“Exchange
Act”)
requires us to include in our proxy materials to be distributed in
connection with the solicitation of proxies for the election of directors
at the 2007 Annual Meeting, including the nominee’s written consent to
being named in the proxy statement as a nominee and to serving as
a
director if elected.
What
is the deadline to propose or nominate individuals to serve as directors?
You
may send an informal recommendation regarding a proposed director
candidate to our Corporate Governance and Nominating Committee and
Board
at any time. Generally, such proposed candidates are considered at
the
Board meeting prior to the next annual meeting of stockholders. You
should
direct such informal recommendations either to (1) George G. O’Brien,
Chief Legal Officer and Corporate Secretary, Bristol West Holdings,
Inc.,
5701 Stirling Road, Davie, FL 33314, Attention: Corporate Governance
Hotline, or (2) our Corporate Governance Hotline at (800) 819-9714.
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If
you formally submit any director nomination for consideration at
the 2007
Annual Meeting, your notice to our Corporate Secretary must meet
the
timing requirements that we have described above under the heading
“What
is the deadline to propose actions for consideration at the 2007
Annual
Meeting?”
In addition, if the number of directors to be elected to the Board
is
increased and we make no public announcement naming all of the nominees
for director or specifying the size of the increased Board by at
least
February 28, 2007, which is 80 days before the first anniversary
of the
date of the 2006 Annual Meeting, we must receive notice of a director
nomination not later than 10 days after we make the first public
announcement naming all of the nominees for director or specifying
the
size of the increased Board. A description of such nominations will
not be included in our proxy materials to be distributed in connection
with the 2007 Annual Meeting under Rule 14a-8.
How
may I obtain a copy of Bristol West’s by-law provisions regarding director
nominations and other stockholder proposals?
To
receive a copy of the relevant by-law provisions regarding the
requirements for making stockholder proposals and nominating director
candidates, you may send your request to George G. O’Brien, Chief Legal
Officer and Corporate Secretary, Bristol West Holdings, Inc., 5701
Stirling Road, Davie, FL 33314.
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·
|
To
elect substitute nominees recommended by the Board.
|
·
|
To
allow the vacancy created to remain open until filled by the Board.
|
·
|
To
reduce the number of directors for the ensuing
year.
|
Name
|
Annual
Cash
Retainer
|
Committee
Chair
Retainer
|
Committee
Membership
Retainer
|
Total
2005 Compensation
|
Received
in 2005
|
Deferred
in 2005 as Phantom
Stock(#)
|
Dividends
Credited
in
2005
to Deferred
Account
(1)
|
Value
of
Aggregate
Phantom
Stock Holdings
at 12/31/2005
(2)
|
||||||||||||||||||||
R.
Cary Blair
|
$40,000
|
--
|
--
|
$40,000
|
$40,000
|
--
|
--
|
--
|
||||||||||||||||||||
Richard
T. Delaney
|
40,000
|
--
|
$7,500
|
47,500
|
47,500
|
(3) |
--
|
--
|
--
|
|||||||||||||||||||
Todd
A. Fisher
|
40,000
|
--
|
--
|
40,000
|
--
|
2,267
|
$533
|
(4) |
$65,023
|
|||||||||||||||||||
Perry
Golkin
|
40,000
|
--
|
--
|
40,000
|
--
|
2,267
|
533
|
(4) |
65,023
|
|||||||||||||||||||
Inder-Jeet
S. Gujral
|
40,000
|
--
|
--
|
40,000
|
--
|
2,267
|
533
|
(4) |
65,023
|
|||||||||||||||||||
Mary
R. Hennessy
|
40,000
|
--
|
7,500
|
47,500
|
--
|
2,692
|
633
|
(5) |
77,215
|
|||||||||||||||||||
Eileen
Hilton
|
40,000
|
--
|
--
|
40,000
|
40,000
|
--
|
--
|
--
|
||||||||||||||||||||
James
N. Meehan
|
40,000
|
$15,000
|
--
|
55,000
|
27,500
|
1,558
|
367
|
(6) |
44,704
|
|||||||||||||||||||
Scott
C. Nuttall
|
40,000
|
--
|
--
|
40,000
|
--
|
2,267
|
533
|
(4) |
65,023
|
|||||||||||||||||||
Arthur
J. Rothkopf
|
40,000
|
--
|
--
|
40,000
|
20,000
|
1,133
|
267
|
(7) |
32,512
|
(1) |
No
director has voting power with respect to phantom shares of Common
Stock.
This column reflects dividends accrued for the benefit of, but not
yet
received by, the directors with respect to the phantom shares. We
pay such
accrued dividends when the director elects to receive the deferred
compensation.
|
(2) |
These
values are based on the last reported closing price per share of
Common
Stock of $19.03 on December 30, 2005, the last trading day of 2005,
as
reported on the NYSE.
|
(3) |
Mr.
Delaney elected to receive all of his 2005 fees in Common Stock.
During
2005, he received 2,692 shares of Common Stock at the following price
per share for each quarter, which was determined based on the average
fair
market value of the shares over the quarter, in accordance with the
Non-Employee Directors’ Plan: $18.28 for the first quarter, $16.53 for the
second quarter, $17.37 for the third quarter, $18.55 for the fourth
quarter.
|
(4) |
The
amount reflected was invested in Common Stock as follows: approximately
$56 at $15.72 per share on March 10, 2005, approximately $117 at
$17.71 per share on June 9, 2005, approximately $160 at $17.42 per
share
on September 1, 2005, and approximately $201 at $18.74 per share
on
November 25, 2005, with each per share price representing the last
reported closing price per share of Common Stock on that date as
reported
on the NYSE.
|
(5) |
The
amount reflected was invested in Common Stock as follows: approximately
$67 at $15.72 per share on March 10, 2005, approximately $139 at
$17.71 per share on June 9, 2005, approximately $190 at $17.42 per
share
on September 1, 2005, and approximately $238 at $18.74 per share
on
November 25, 2005, with each per share price representing the last
reported closing price per share of Common Stock on that date as
reported
on the NYSE.
|
(6) |
The
amount reflected was invested in Common Stock as follows: approximately
$39 at $15.72 per share on March 10, 2005, approximately $80 at
$17.71 per share on June 9, 2005, approximately $110 at $17.42 per
share
on September 1, 2005, and approximately $138 at $18.74 per share
on
November 25, 2005, with each per share price representing the last
reported closing price per share of Common Stock on that date as
reported
on the NYSE.
|
(7) |
The
amount reflected was invested in Common Stock as follows: approximately
$28 at $15.72 per share on March 10, 2005, approximately $58 at
$17.71 per share on June 9, 2005, approximately $80 at $17.42 per
share on
September 1, 2005, and approximately $100 at $18.74 per share on
November
25, 2005, with each per share price representing the last reported
closing
price per share of Common Stock on that date as reported on the
NYSE.
|
Name
|
Aggregate
Restricted
Stock
Holdings at
December
31, 2005 (1)
(#)
|
Dividends
Credited in 2005 on Aggregate Restricted Stock
Holdings
(2)
($)
|
Value
of Aggregate
Restricted
Stock
Holdings
at
12/31/2005
(3)
($)
|
|||||||
R.
Cary Blair
|
2,174
|
$565
|
$41,371
|
|||||||
Richard
T. Delaney
|
2,174
|
565
|
41,371
|
|||||||
Todd
A. Fisher
|
--
|
--
|
--
|
|||||||
Perry
Golkin
|
--
|
--
|
--
|
|||||||
Inder-Jeet
S. Gujral
|
2,174
|
565
|
41,371
|
|||||||
Mary
R. Hennessy
|
2,174
|
565
|
41,371
|
|||||||
Eileen
Hilton
|
2,174
|
565
|
41,371
|
|||||||
James
N. Meehan
|
2,174
|
565
|
41,371
|
|||||||
Scott
C. Nuttall
|
--
|
--
|
--
|
|||||||
Arthur
J. Rothkopf
|
2,174
|
565
|
41,371
|
(1) |
These
restricted stock awards will be forfeited if the director’s service with
Bristol West terminates prior to the vesting date, except for death
or
disability. The vesting of these restricted stock awards is accelerated
in
full for certain mergers, sales or other business combinations and
for
death or disability. Each director has sole voting power with respect
to
shares of restricted stock, but does not have investment power or
the
right to receive dividends with respect to the shares until the shares
are
vested pursuant to the terms of the restricted stock
grants.
|
(2) |
This
column reflects dividends accrued for the benefit of, but not received
by,
the directors for the restricted stock awards. We pay such accrued
dividends to the directors upon the vesting of the restricted
stock.
|
(3) |
These
values are based on the last reported closing price per share of
Common
Stock of $19.03 on December 30, 2005, the last trading day of 2005,
as
reported on the NYSE.
|
·
|
Fees
in 2006:
Bristol West’s non-employee directors will receive the following fees
payable quarterly in arrears during
2006:
|
o
|
Annual
Cash Retainer:
The non-employee directors will each receive annual directors’ fees of
$40,000.
|
o
|
Audit
Committee Retainers:
|
§
|
Committee
Chair Retainer:
The Chairperson of the Audit Committee will receive an additional
annual
fee of $15,000.
|
§
|
Committee
Member Retainer:
The other members of the Audit Committee will each receive an additional
annual fee of $7,500.
|
o
|
Compensation
Committee Chair Retainer:
The Chairperson of the Compensation Committee will receive an additional
annual fee of $7,500.
|
o
|
Corporate
Governance and Nominating Committee Chair Retainer:
The Chairperson of the Corporate Governance and Nominating Committee
will
receive an additional annual fee of
$7,500.
|
o
|
Form
of Awards:
Each non-employee director will receive such fees in cash unless
he or she
elects to receive all or a portion of such fees in the form of Common
Stock issued pursuant to the 2004 Stock Incentive Plan and the
Non-Employee Directors’ Plan. The non-employee directors are also entitled
to defer receipt of all or a portion of these fees in phantom shares
of
Common Stock under the Non-Employee Directors’
Plan.
|
·
|
Restricted
Stock Awards. The
Compensation Committee awarded the following directors restricted
stock in
the amount of $40,000 in February 2006: R. Cary Blair, Richard T.
Delaney, Inder-Jeet S. Gujral, Mary R. Hennessy, Eileen Hilton, James
N.
Meehan and Arthur J. Rothkopf. These directors are non-employee directors
who are not affiliated with KKR. These restricted stock awards will
cliff
vest on February 21, 2008 and will be forfeited if the director ceases
to
serve as a director prior to the vesting date, except for death or
disability. The vesting of these restricted stock awards is accelerated
in
full for certain mergers, sales or other business combinations and
for
death or disability. The Compensation Committee also approved the
making
of such awards every other year on a regular
basis.
|
Name
|
Age
|
Position
|
||
James R.
Fisher
|
50
|
Chief
Executive Officer and Chairman of the Board
|
||
Jeffrey J.
Dailey
|
49
|
President
and Chief Operating Officer
|
||
Simon J.
Noonan
|
42
|
Executive
Vice President—Actuarial/Product
|
||
Anne M.
Bandi
|
49
|
Senior
Vice President—Operations
|
||
George
N. Christensen
|
60
|
Senior
Vice President—Business Integration
|
||
Brian
J. Dwyer
|
49
|
Senior
Vice President—Product Research and Development
|
||
Craig E.
Eisenacher
|
58
|
Senior
Vice President—Chief Financial Officer
|
||
Nila J.
Harrison
|
42
|
Senior
Vice President—Human Resources
|
||
Ronald
E. Latva
|
41
|
Senior
Vice President—Product Management
|
||
George
G. O’Brien
|
50
|
Senior
Vice President—Chief Legal Officer and Corporate
Secretary
|
||
John
L. Ondeck
|
46
|
Senior
Vice President—Chief Information Officer
|
||
Alexis
S. Oster
|
37
|
Senior
Vice President—General Counsel
|
||
Robert D.
Sadler
|
42
|
Senior
Vice President—Marketing
|
||
James J.
Sclafani, Jr.
|
46
|
Senior
Vice President—Claims
|
||
Audrey
E. Sylvan
|
42
|
Senior
Vice President—Product Management
|
Name
and Address
|
Number
of
Shares
|
Percentage
of
Shares
(1)
|
||||||||
Bristol
West Associates LLC (2)
c/o
Kohlberg Kravis Roberts & Co
9
West 57th
St
New
York, NY 10019
|
12,434,318
|
(3) |
|
41.2
|
%
|
|||||
Stadium
Capital Management LLC (4)
19785
Village Office Court, Suite 101
Bend,
OR 97702
|
3,045,400
|
10.1
|
%
|
|||||||
T.
Rowe Price Associates Inc.
(5)
100
E. Pratt Street
Baltimore,
MD 21202
|
1,972,150
|
6.5
|
%
|
(1)
|
The
amounts in this column are based on an aggregate of 30,160,493 shares
of Common Stock issued and outstanding as of April 3,
2006.
|
(2)
|
According
to a Schedule 13G filed with the SEC on February 15, 2005, KKR 1996
GP,
L.L.C. (which we refer to as “KKR
1996 GP”)
is the general partner of KKR Associates 1996 L.P. (which we refer
to as
“KKR
Associates 1996”),
which is the general partner of KKR 1996 Fund L.P. (which we refer
to as
“KKR
1996 Fund”),
which is the managing member of Bristol West Associates LLC (which
we
refer to as “BW
Associates”).
Further, according to this Schedule 13G, Messrs. Henry R.
Kravis, George R. Roberts, Paul E. Raether, Michael W.
Michelson, James H. Greene, Jr., Edward A. Gilhuly, Perry
Golkin, Scott M. Stuart, Johannes P. Huth, Alex Navab and
Todd A. Fisher, as members of KKR 1996 GP, may be deemed to share
beneficial ownership of any shares beneficially owned by KKR 1996
GP, but
disclaim such beneficial ownership. Accordingly, as of December 31,
2005,
each of BW Associates, KKR 1996 Fund, KKR Associates 1996, and KKR
1996 GP
had shared voting and shared dispositive power for 12,257,368 shares
of
Common Stock (approximately 40.6% of the outstanding shares)(See
Note
(1)).
The address of Bristol West Associates LLC and of each individual
listed
in this footnote is c/o Kohlberg Kravis Roberts & Co. L.P.,
9 West 57th
Street,
Suite 4200, New York, New York,
10019.
|
(3)
|
This
amount includes 176,950 shares owned by Aurora Investments II LLC,
an
affiliate of Bristol West Associates LLC. (which we refer to as
“Aurora
II”).
|
(4) |
According
to a Schedule 13G filed with the SEC on February 13, 2006, Stadium
Capital
Management LLC (which we refer to as “SCM”),
is an investment adviser whose clients have the right to receive
or the
power to direct the receipt of dividends from, or the proceeds from
the
sale of, the shares reported. Accordingly, as of December 31, 2005,
SCM
had shared voting and shared dispositive power for all of the shares
reported. SCM is the general partner of Stadium Relative Value Partners,
L.P., which is also a client of SCM and as of December 31, 2005, had
shared voting power and shared dispositive power for 1,629,042 of
the
shares reported (approximately 5.4% of the outstanding Common Stock)(See
Note (1)).
Each of Alexander M. Seaver and Bradley R. Kent is a managing member
of SCM and is reported to have had shared voting and shared dispositive
power for all of the shares reported as of December 31,
2005.
|
(5)
|
According
to a Schedule 13G filed with the SEC on February 14, 2006, these
securities are owned by various individuals which T. Rowe Price Associates
Inc. (which we refer to as “Price
Associates”)
serves as investment adviser with power to direct investments and/or
sole
power to vote the securities. As of December 31, 2005, Price Associates
had sole voting power for 251,300 of the shares reported and shared
dispositive power for all of the shares reported. For purposes of
the
reporting requirements of the Exchange Act, Price Associates expressly
disclaims that it is, in fact, the beneficial owner of such securities.
|
Name
|
Number
of Shares
(A)
|
Percentage
of Shares
(B)
|
||||||||
James
R. Fisher
|
1,053,485
|
(1) |
3.5
|
%
|
||||||
R.
Cary Blair
|
6,313
|
(2) |
*
|
|||||||
Richard
T. Delaney
|
12,649
|
(3) |
*
|
|||||||
Todd
A. Fisher
(4)
|
12,434,318
|
(5)(6) |
41.2
|
%
|
||||||
Perry
Golkin (4)
|
12,434,318
|
(5)(7) |
41.2
|
%
|
||||||
Inder-Jeet
S. Gujral
|
82,474
|
(8) |
*
|
|||||||
Mary
R. Hennessy
|
4,313
|
(9) |
*
|
|||||||
Eileen
Hilton
|
4,313
|
(10) |
*
|
|||||||
James
N. Meehan
|
24,313
|
(11) |
*
|
|||||||
Scott
C. Nuttall
|
--
|
(12) |
*
|
|||||||
Arthur
J. Rothkopf
|
4,313
|
(13) |
*
|
|||||||
Jeffrey
J. Dailey
|
433,043
|
(14) |
1.4
|
%
|
||||||
Craig
E. Eisenacher
|
85,258
|
(15) |
*
|
|||||||
Simon
J. Noonan
|
170,776
|
(16) |
*
|
|||||||
James
J. Sclafani, Jr.
|
109,294
|
(17) |
*
|
|||||||
All
directors and executive officers
as a group (25 persons)
|
15,351,133
|
49.3
|
%
|
* |
Less
than 1%.
|
(A) |
The
shares reported in this column include restricted stock awards that
the
Compensation Committee granted under the 2004 Stock Incentive Plan
to our
executive officers, some of which had not vested as of April 3, 2006.
Each
such person has sole voting power with respect to the shares, but
does not
have investment power with respect to the shares. We pay accrued
dividends
to the holder only after the shares of restricted stock are vested
pursuant to the terms of such awards. The shares reported in this
column
also include, for each individual and for all directors and executive
officers as a group, the number of shares of Common Stock issuable
upon
exercise by each such individual and all members of the group of
outstanding stock options that are or will become exercisable prior
to
June 2, 2006.
|
(B) |
The
percentages in this column are based on an aggregate of
30,160,493 shares of Common Stock issued and outstanding as of April
3, 2006. For each individual, the issued and outstanding shares also
are
deemed to include the number of shares of Common Stock issuable upon
exercise by that individual of outstanding stock options that are
or will
become exercisable prior to June 2, 2006. For all directors and executive
officers as a group, the issued and outstanding shares also are deemed
to
include the number of shares of Common Stock issuable upon exercise
by all
members of the group of outstanding stock options that are or will
become
exercisable prior to June 2, 2006.
|
(1) |
This
amount includes 14,749 shares of restricted stock issued under the
2004
Stock Incentive Plan for Bristol West Holdings, Inc. and Subsidiaries
(which we refer to as the “2004
Stock Incentive Plan”)
that vest on February 22, 2007. Mr. Fisher has sole voting power and
no investment power with respect to these restricted shares during
the
restriction period. Also, Mr. Fisher is the managing member of Fisher
Capital Corp. LLC. As such, Mr. Fisher may be deemed to beneficially
own
65,190 shares and 873,546 currently exercisable options to purchase
shares of Common Stock at an exercise price of $3.83 that are held
by
Fisher Capital; Mr. Fisher disclaims beneficial ownership of these
securities, except to the extent of his pecuniary interest therein.
Mr. Fisher also has an interest in, but does not beneficially own,
26,076 shares of Common Stock as an investor through an affiliate
of
KKR.
|
(2) |
This
amount includes 2,174 shares of restricted stock that vest on May
14, 2006
and 2,139 shares of restricted stock that vest on February 21,
2008.
|
(3) |
This
amount includes 5,000 shares held by Mr. Delaney’s spouse. This amount
also includes 2,174 shares of restricted stock that vest on May 14,
2006 and 2,139 shares of restricted stock that vest on February 21,
2008.
|
(4) |
The
address of each of Mr. Todd A. Fisher and Mr. Golkin is c/o Kohlberg
Kravis Roberts & Co. L.P., 9 West 57th
Street,
Suite 4200, New York, New York,
10019.
|
(5) |
This
amount also includes 12,257,368 shares owned by BW Associates and
176,950
shares owned by Aurora II. KKR 1996 GP is the general partner of
KKR
Associates 1996, which is the general partner of KKR 1996 Fund, which
is
the managing member of BW Associates. Mr. Todd A. Fisher and Mr.
Golkin, as members of KKR 1996 GP, may be deemed to share beneficial
ownership of any shares beneficially owned by KKR 1996 GP, but disclaim
such beneficial ownership. As of December 31, 2004, each of BW Associates,
KKR 1996 Fund, KKR Associates 1996, and KKR 1996 GP had shared voting
and
shared dispositive power for 12,257,368 shares of Common Stock (see
table
above under the heading “Security
Ownership of 5% Holders”).
|
(6) |
This
amount does not include approximately 3,966 phantom shares held by
Mr. Todd A. Fisher under the Non-Employee Directors’ Plan.
|
(7) |
This
amount does not include approximately 3,966 phantom shares held by
Mr. Golkin under the Non-Employee Directors’ Plan.
|
(8) |
This
amount includes 2,174 shares of restricted stock that vest on May
14, 2006
and 2,139 shares of restricted stock that vest on February 21, 2008.
This
amount also includes 78,161 shares of Common Stock that are held
by
Firemark Partners LLC. We entered into a services agreement with
Firemark
Partners LLC (which we refer to as “Firemark”),
a service company created by Mr. Gujral. Pursuant to the Firemark
services
agreement, we granted Firemark options to purchase 521,520 shares
of our
Common Stock (which we refer to as the “Firemark
Options”).
Twenty-five percent of the Firemark Options vested in the first year
of
the Firemark services agreement. On November 21, 2005, Firemark assigned
to OneShield 15% of the Firemark Options, representing options to
purchase
78,228 shares of Common Stock. Subsequently, on March 24, 2006, Firemark
exercised vested Firemark Options to purchase 110,823 shares of Common
Stock. Firemark settled the exercise price of $424,452 for these
options
by foregoing 22,662 shares of Common Stock at a per share market
close
price of $18.73 per share. As of April 3, 2006, Firemark held unvested
Firemark Options to purchase 332,469 shares of Common Stock. See
“Certain
Relationships and Related Transactions -
OneShield.”
Mr. Gujral as a member and partner of Firemark may be deemed to share
beneficial ownership of any shares beneficially owned by Firemark
but
disclaims such beneficial ownership except to the extent of his pecuniary
interest therein. This amount does not include approximately 3,966 phantom
shares held by Mr. Gujral under the Non-Employee Directors’ Plan.
|
(9) |
This
amount includes 2,174 shares of restricted stock that vest on May
14, 2006
and 2,139 shares of restricted stock that vest on February 21, 2008.
This
amount does not include approximately 4,710
phantom shares held by Ms. Hennessy under the Non-Employee Directors’
Plan.
|
(10) |
This
amount includes 2,174 shares of restricted stock that vest on May
14, 2006
and 2,139 shares of restricted stock that vest on February 21, 2008.
|
(11) |
This
amount includes 2,174 shares of restricted stock that vest on May
14, 2006
and 2,139 shares of restricted stock that vest on February 21, 2008.
This
amount does not include approximately 2,727
phantom shares held by Mr. Meehan under the Non-Employee Directors’
Plan.
|
(12) |
This
amount does not include approximately 3,966 phantom
shares held by Mr. Nuttall under the Non-Employee Directors’
Plan.
|
(13) |
This
amount includes 2,174 shares of restricted stock that vest on May
14, 2006
and 2,139 shares of restricted stock that vest on February 21, 2008.
This
amount does not include approximately 2,033 phantom shares held by
Mr. Rothkopf under the Non-Employee Directors’
Plan.
|
(14) |
This
amount includes options to purchase 292,172 shares that are currently
exercisable or become exercisable by Mr. Dailey within 60 days. This
amount also includes 4,204 shares of restricted stock that vest on
February 22, 2007; 54,348 shares of restricted stock that vest on
May 14,
2009; 8,850 shares of restricted stock that vest on February 22,
2010; and
18,717 shares of restricted stock that vest on February 21,
2011.
|
(15) |
This
amount includes options to purchase 19,557 shares that are currently
exercisable or become exercisable by Mr. Eisenacher within 60 days
and 2,500 shares held by Mr. Eisenacher’s son. This amount also includes
1,770 shares of restricted stock that vest on February 22, 2007;
1,029 shares of restricted stock that vest on February 21, 2008;
27,174 shares of restricted stock that vest on May 14, 2009; 5,900
shares
of restricted stock that vest on February 22, 2010; and 16,043 shares
of
restricted stock that vest on February 21, 2011.
|
(16) |
This
amount includes options to purchase 97,623 shares that are currently
exercisable or become exercisable by Mr. Noonan within 60 days. This
amount also includes 2,139 shares of restricted stock that vest on
February 22, 2007; 1,003 shares of restricted stock that vest on
February
21, 2008; 27,174 shares of restricted stock that vest on May 14,
2009;
5,900 shares of restricted stock that vest on February 22, 2010;
and
17,380 shares of restricted stock that vest on February 21, 2011.
|
(17) |
This
amount includes options to purchase 52,103 shares that are currently
exercisable or become exercisable by Mr. Sclafani within 60 days.
This amount also includes 1,106 shares of restricted stock that vest
on
February 22, 2007; 869 shares of restricted stock that vest on February
21, 2008; 18,098 shares of restricted stock that vest on May 14,
2009; 5,900 shares of restricted stock that vest on February 22,
2010; and
13,369 shares of restricted stock that vest on February 21, 2011.
|
2005
(5)
|
2004
(5)
|
||||||
Audit
fees (1)
|
$1,348,750
|
$1,344,420
|
|||||
Audit-related
fees (2)
|
695,900
|
37,700
|
|||||
Tax
fees (3)
|
88,237
|
98,737
|
|||||
All
other fees (4)
|
--
|
--
|
|||||
Total
fees
|
$2,132,887
|
$1,480,857
|
(1) |
Audit
fees consist primarily of fees and expenses related to professional
services rendered for the audit of our annual financial statements
and the
review of interim financial statements included in our quarterly
reports
on Form 10-Q during fiscal years ended December 31, 2005 and
December 31, 2004, accounting consultations to the extent necessary
for Deloitte to fulfill its responsibility under generally accepted
auditing standards, as well as services that are normally provided
by
Deloitte in connection with other statutory and regulatory filings
or
engagements for those fiscal years. The amounts reflected for this
fee
category for fiscal 2005 and 2004 include the audit fees and expenses
regardless of when billed.
|
(2) |
Audit-related
fees consist primarily of fees and expenses related to professional
services rendered for assurance and related services that are reasonably
related to the performance of the audit or review of our annual financial
statements for the fiscal years ended December 31, 2005 and
December 31, 2004, that are not included in the amounts disclosed as
audit fees above. For 2005, audit-related fees represent internal
control
advisory services outside the scope of the audit ($660,500) as well
as
fees associated with the audit of our retirement plan. For 2004,
audit-related fees represent fees associated with the audit of our
retirement plan. The amounts reflected for this fee category for
fiscal
2005 and 2004 include the audit-related fees and expenses billed
in 2005
and 2004.
|
(3) |
Tax
fees consist primarily of fees and expenses related to professional
services rendered for tax compliance, tax consulting, and tax planning
for
the fiscal years ended December 31, 2005 and December 31, 2004.
The amounts reflected for this fee category for fiscal 2005 and 2004
include the tax fees and expenses billed in 2005 and
2004.
|
(4) |
All
other fees consist primarily of fees and expenses related to products
and
professional services for the fiscal years ended December 31, 2005
and December 31, 2004, that are not included in the amounts disclosed
in the three other categories above. Deloitte did not perform any
such
services for which it billed us during 2005 or 2004.
|
(5) |
The
Audit Committee approved 100% of Deloitte’s services and the fees and
expenses reflected in the line items entitled Audit fees, Audit-related
fees, Tax fees and All other fees.
|
Annual
Compensation
|
Long
Term
Compensation
Awards
|
|||||||||||||||||||||||||||||||||
Name
and Principal
Position
|
Year
|
Salary
($)
|
Bonus
($)
(A)
|
Other
Annual Compensation
($)
(B)
|
Restricted
Stock
Awards
($)
(C)
|
Securities
Underlying
Options
(#)
(D)
|
All
Other Compensation
($)
(E)
|
|||||||||||||||||||||||||||
James
R. Fisher (1)
|
2005
|
$700,000
|
--
|
(2) |
--
|
--
|
--
|
--
|
||||||||||||||||||||||||||
Chairman
and Chief
|
2004
|
700,000
|
$175,000
|
(3) |
|
--
|
$
250,000
|
(4) |
--
|
--
|
||||||||||||||||||||||||
Executive
Officer
|
2003
|
-
|
--
|
$
25,000
|
(1) |
--
|
--
|
(1) |
--
|
|||||||||||||||||||||||||
Jeffrey
J. Dailey
|
2005
|
$390,000
|
--
|
(2) |
--
|
$
150,000
|
(5) |
--
|
$6,000
|
|||||||||||||||||||||||||
President
and Chief
|
2004
|
390,000
|
$213,750
|
$
56,138
|
(6) |
1,071,250
|
(5) |
--
|
2,340
|
|||||||||||||||||||||||||
Operating
Officer
|
2003
|
387,115
|
232,500
|
--
|
--
|
3,706
|
(7) |
398
|
||||||||||||||||||||||||||
Simon
J. Noonan
|
2005
|
$293,305
|
$
56,250
|
--
|
$
118,750
|
(8) |
--
|
$6,000
|
||||||||||||||||||||||||||
Executive
Vice President-
|
2004
|
282,692
|
108,750
|
--
|
536,250
|
(8) |
--
|
6,000
|
||||||||||||||||||||||||||
Actuarial/Product
|
2003
|
260,096
|
112,500
|
--
|
--
|
1,793
|
(9) |
4,456
|
||||||||||||||||||||||||||
Craig
E. Eisenacher
|
2005
|
$280,553
|
$
57,750
|
--
|
$
119,250
|
(10) |
--
|
$6,000
|
||||||||||||||||||||||||||
Senior
Vice President-
|
2004
|
275,000
|
90,000
|
--
|
530,000
|
(10) |
--
|
--
|
||||||||||||||||||||||||||
Chief
Financial Officer
|
2003
|
10,577
|
150,000
|
(11) |
$202,580
|
(12) |
|
--
|
--
|
--
|
||||||||||||||||||||||||
James
J. Sclafani, Jr.
|
2005
|
$291,906
|
$
48,750
|
--
|
$
116,250
|
(13) |
--
|
$2,322
|
||||||||||||||||||||||||||
Senior
Vice President-
|
2004
|
283,077
|
56,250
|
--
|
351,750
|
(13) |
--
|
2,054
|
||||||||||||||||||||||||||
Claims
|
2003
|
266,538
|
284,353
|
(14) |
--
|
--
|
1,255
|
(15) |
--
|
(A) |
Twenty-five
percent of the annual bonus awards with respect to each of 2005 and
2004
was in the form of restricted stock awards. These restricted stock
awards
are included in the “Restricted
Stock Awards”
column of this table, not in this column. Twenty-five percent of
the
annual bonus awards with respect to 2003 was in the form of stock
option
awards. These stock option awards are included in the “Securities
Underlying Options”
column of this table, not in this column.
|
(B) |
Unless
reported in this column, the aggregate amount of perquisites and
other
personal benefits for any fiscal year did not exceed the lesser of
$50,000
or 10% of the total annual salary and bonus reported for a named
executive
officer.
|
(C) |
Dollar
amounts shown equal the number of shares of restricted stock multiplied
by
the closing market price of our Common Stock on the dates of grant
(i.e.,
$18.70 on February 21, 2006, $16.95 on February 22, 2005, and $18.40
on May 14, 2004). These restricted stock awards will be forfeited if
the NEO’s employment with Bristol West terminates prior to the vesting
date, except for death or disability. The vesting of these restricted
stock awards is accelerated in full for certain mergers, sales or
other
business combinations and for death or disability. Each NEO has sole
voting power with respect to shares of restricted stock, but does
not have
investment power with respect to the shares. We pay accrued dividends
to
the holder only after the shares of restricted stock are vested pursuant
to the terms of such awards.
|
(D) |
These
stock option awards vested 50% on April 5, 2005 and 50% on April
5, 2006,
the first and second anniversaries of the grant date, respectively.
These
stock option awards will expire on the following dates, among others,
(1) April 5, 2014, the tenth anniversary of the grant date;
(2) the first anniversary of the date on which the NEO’s employment
with Bristol West terminates by reason of death, permanent disability
or
retirement; (3) immediately on the date on which Bristol West
terminates the NEO’s employment for cause, or (4) 90 days after
the date on which the NEO’s employment with Bristol West terminates for
any other reason.
|
(E) |
Dollar
amounts reflected in this column represent matching contributions
to the
NEO’s 401(k) account under The Bristol West Retirement Plan (the
“401(k)
Plan”).
These matching contributions vest 20% per year over a five year period
provided that the participant is credited with at least 1,000 hours
of
service (as defined in the 401(k) Plan) for each year. The vesting
of
matching contributions under the 401(k) Plan is accelerated in full
when a
participant reaches age 65.
|
(1) |
For
the year ended December 31, 2003, James R. Fisher was not a direct
employee of Bristol West. Mr. Fisher served as Chairman and Chief
Executive Officer in 2003 pursuant to an agreement with Fisher Capital
Corp., LLC (which we refer to as “Fisher
Capital”)
to provide to us management, consulting and certain other services
(which
we refer to as the “Fisher
Capital Contract”),
which is also described below under the heading “Certain
Relationships and Related Party Transactions.”
We paid to Fisher Capital all compensation for services provided
to us by
Mr. Fisher in 2003 pursuant to the Fisher Capital Contract.
Mr. Fisher is the managing member of Fisher Capital, and received
86.5% of all compensation we paid to Fisher Capital in 2003 for his
services. For the year ended December 31, 2003, the fee we paid to
Fisher Capital as compensation for Mr. Fisher's services was
$700,000. In addition, for the year ended December 31, 2003, we
granted Fisher Capital options to purchase 221,646 shares at an exercise
price of $3.83 per option share. Mr. Fisher may be deemed to
beneficially own these options, as described above under the heading
entitled “Security
Ownership - Security Ownership of Directors and
Management.”
In 2003, Mr. Fisher directly received a $25,000 annual fee for serving
on
the Board as a non-employee director. Effective January 1, 2004, we
entered into an employment agreement with Mr. Fisher pursuant to
which he became a direct employee of Bristol West and we pay his
compensation directly to him, as described below under the heading
“Executive
Compensation - Chairman and CEO Employment
Agreement.”
As an employee director, Mr. Fisher is no longer eligible to receive
fees for serving on the Board.
|
(2) |
Messrs.
Fisher and Dailey recommended that they receive no bonus awards for
2005.
The Compensation Committee believed that both men had earned a bonus
award, but, after discussion, concurred with their recommendation
despite
their successful management of Bristol West in a very competitive
market.
|
(3) |
We
paid Mr. Fisher a one-time signing bonus of $175,000 for entering
into his
employment agreement effective as of January 1,
2004.
|
(4) |
Mr.
Fisher received $250,000 in a restricted stock award as a bonus for
2004
performance. This restricted stock cliff vests on February 22, 2007,
two
years after the grant date. The number and value of the aggregate
restricted stock holdings of Mr. Fisher as of December 31, 2005 are
disclosed below under the caption “Executive
Compensation - Restricted Stock Holdings, Dividends Paid and Value
of
Holdings.”
|
(5) |
In
2005, Mr. Dailey received a restricted stock award of $150,000, which
cliff vests on February 22, 2010, five years after the grant date and
a restricted stock award of $71,250 as a bonus for 2004 performance,
which
cliff vests on February 22, 2007, two years after the grant date.
In 2004,
Mr. Dailey received a restricted stock award of $1,000,000, which
cliff
vests on May 14, 2009, five years after the grant date. The number of
shares and value of the aggregate restricted stock holdings of Mr.
Dailey
as of December 31, 2005 are disclosed below under the caption
“Executive
Compensation - Restricted Stock Holdings, Dividends Paid and Value
of
Holdings.”
|
(6) |
The
amount in this column for 2004 includes $22,388 of expenses paid
by us in
connection with an automobile provided to Mr. Dailey for personal use
and $33,750 in expenses paid by us to Mr. Dailey for unused paid
time off.
|
(7) |
In
2004, Mr. Dailey received a stock option award to purchase 3,706
shares of
Common Stock as a bonus for 2003
performance.
|
(8) |
In
2006, Mr. Noonan received a restricted stock award of $18,750 as
a bonus
for 2005 performance, which cliff vests on February 21, 2008, two
years
after the grant date. In 2005, Mr. Noonan received a restricted stock
award of $100,000, which cliff vests on February 22, 2010, five years
after the grant date, and a restricted stock award of $36,250 as
a bonus
for 2004 performance, which cliff vests on February 22, 2007, two
years after the grant date. In 2004, Mr. Noonan received a restricted
stock award of $500,000, which cliff vests on May 14, 2009, five
years after the grant date. The number of shares and value of the
aggregate restricted stock holdings of Mr. Noonan as of December 31,
2005 are disclosed below under the caption “Executive
Compensation - Restricted Stock Holdings, Dividends Paid and Value
of
Holdings.”
|
(9) |
In
2004, Mr. Noonan received a stock option award to purchase 1,793
shares of
Common Stock as a bonus for 2003
performance.
|
(10) |
In
2006, Mr. Eisenacher received a restricted stock award of $19,250
as a
bonus for 2005 performance, which cliff vests on February 21, 2008,
two
years after the grant date. In 2005, Mr. Eisenacher received a
restricted stock award of $100,000, which cliff vests on February
22,
2010, five years after the grant date, and a restricted stock award
of
$30,000 as a bonus for 2004 performance, which cliff vests on February
22,
2007, two years after the grant date. In 2004, Mr. Eisenacher
received a restricted stock award of $500,000, which cliff vests
on
May 14, 2009, five years after the grant date. The number of shares
and value of the aggregate restricted stock holdings of Mr. Eisenacher
as
of December 31, 2005 are disclosed below under the caption “Executive
Compensation - Restricted Stock Holdings, Dividends Paid and Value
of
Holdings.”
|
(11) |
Mr.
Eisenacher began his employment with Bristol West in December 2003
and
received a one-time signing bonus of $150,000.
|
(12) |
This
amount consists of expenses paid by us in connection with the relocation
of Mr. Eisenacher.
|
(13) |
In
2006, Mr. Sclafani received a restricted stock award of $16,250 as
a bonus
for 2005 performance, which cliff vests of February 21, 2008, two
years after the grant date. In 2005, Mr. Sclafani received a restricted
stock award of $100,000, which cliff vests on February 22, 2010,
five
years after the grant date, and a restricted stock award of $18,750
as a
bonus for 2004 performance, which cliff vests on February 22, 2007,
two
years after the grant date. In 2004, Mr. Sclafani received a restricted
stock award of $333,000, which cliff vests on May 14, 2009, five
years
after the grant date. The number of shares and value of the aggregate
restricted stock holdings of Mr. Sclafani as of December 31, 2005 are
disclosed below under the caption “Executive
Compensation - Restricted Stock Holdings, Dividends Paid and Value
of
Holdings.”
|
(14) |
This
amount includes a one-time signing bonus of $205,603 in
2003.
|
(15) |
In
2004, Mr. Sclafani received a stock option award to purchase 1,255
shares
of Common Stock as a bonus for 2003
performance.
|
Name
|
Aggregate
Restricted Stock
Holdings at December
31, 2005 (#)
|
Dividends
Credited in 2005
on Aggregate Restricted
Stock Holdings(1)
($)
|
Value
of Aggregate
Restricted Stock
Holdings at 12/31/2005
(2) ($)
|
|||||||
James
R. Fisher
|
14,749
|
$
3,835
|
$
280,673
|
|||||||
Jeffrey
J. Dailey
|
67,402
|
17,525
|
1,282,660
|
|||||||
Simon
J. Noonan
|
35,213
|
9,155
|
670,103
|
|||||||
Craig
E. Eisenacher
|
34,844
|
9,059
|
663,081
|
|||||||
James
J. Sclafani, Jr.
|
25,104
|
6,527
|
477,729
|
(1) |
Each
NEO has sole voting power with respect to shares of restricted stock,
but
does not have investment power with respect to the shares. We pay
accrued
dividends to the holder only after the shares of restricted stock
are
vested pursuant to the terms of such awards. This column reflects
market
rate dividends accrued for the benefit of, but not received by, the
NEOs
for the restricted stock awards.
|
(2) |
These
values are based on the last reported closing price per share of
Common
Stock of $19.03 on December 30, 2005, the last trading day of 2005,
as
reported on the NYSE.
|
Name
|
Shares
Acquired
On
Exercise
(#)
|
Value
Realized
($)
|
Number
of Securities Underlying
Unexercised Options/SARs at
12/31/2005 (#)
|
Value
of Unexercised in-the-Money
Options/SARs
at
12/31/2005 (1)
($)
|
|||||||||||||||
Exercisable
|
Unexercisable
|
Exercisable
|
Unexercisable
|
||||||||||||||||
James
R. Fisher
|
--
|
--
|
873,546
|
(2) |
--
|
$13,277,899
|
--
|
||||||||||||
Jeffrey
J. Dailey
|
--
|
--
|
238,167
|
54,005
|
3,560,681
|
$792,710
|
|||||||||||||
Simon
J. Noonan
|
--
|
--
|
96,726
|
897
|
1,444,098
|
--
|
|||||||||||||
Craig
E. Eisenacher
|
--
|
--
|
19,557
|
29,336
|
72,165
|
108,250
|
|||||||||||||
James
J. Sclafani, Jr.
|
--
|
--
|
34,525
|
51,477
|
515,250
|
772,905
|
(1) |
These
amounts are presented pursuant to SEC rules and reflect the difference
between:
|
·
|
the
fair market value of the shares of Common Stock underlying the options
held by each NEO based on the last reported closing price per share
of
Common Stock of $19.03 on December 30, 2005, the last trading day
of 2005,
as reported on the NYSE, and
|
·
|
the
aggregate exercise price of such options.
|
(2) |
Consists
of options to purchase Common Stock that we granted to Fisher Capital,
as
discussed above under the caption entitled “Security
Ownership - Security Ownership of Directors and
Management.”
|
Plan
Category
|
Number
of Securities
to be Issued
Upon Exercise of
Outstanding Options, Warrants and Rights
|
Weighted-Average
Exercise
Price of Outstanding
Options, Warrants and Rights
|
Number
of Securities
Remaining
Available
For Future
Issuance (1)
|
|||||||
Equity
compensation plans approved by security holders:
|
||||||||||
None
(2)
|
--
|
--
|
--
|
|||||||
Equity
compensation plans not approved by security
holders:
|
||||||||||
1998
Stock Option Plan
|
1,330,606
|
$ 4.50
|
114,692
|
|||||||
2004
Stock Incentive Plan
|
22,212
|
$20.91
|
2,502,547
|
|||||||
Total
|
1,352,818
|
$ 4.77
|
|
2,617,239
|
(1) |
Amounts
reflected in this column exclude securities reflected in the column
entitled “Number
of Securities to be Issued Upon Exercise of Outstanding Options,
Warrants
and Rights.”
|
(2) |
The
1998 Stock Option Plan and the 2004 Stock Incentive Plan were not
subject
to stockholder approval because Bristol West was privately held until
its
initial public offering on February 12,
2004.
|
§
|
Alignment:
Link
executive compensation rewards with growth in earnings and strategic
operational performance that ultimately results in sustainable increases
in shareholder value.
|
§
|
Motivation:
Motivate
executives to be accountable for and accomplish Bristol West’s financial
and strategic operational
objectives.
|
§
|
Retention
and Attraction: Retain
and attract key executives to drive increases in shareholder
value.
|
§
|
Salary
levels and salary increases
that reflect position responsibilities, competitive market rates,
strategic importance of the position, and individual performance
and
contributions.
|
§
|
Annual
incentive payments, based
on Bristol
West’s performance relative to its earnings goals and other strategic
objectives and individual
performance.
|
§
|
Long-term
incentives, provided through
restricted stock and stock option grants, that reward
key executives for performance related to increasing shareholder
value,
vest over time, and encourage executive stock ownership.
|
§
|
Benefit
programs
provided to all employees in which Bristol West’s executives are eligible
to participate.
|
|
02/12/2004
|
12/31/2004
|
12/31/2005
|
|||||||
Bristol
West Holdings, Inc. Common Stock
|
$100.00
|
$
88.42
|
$
85.26
|
|||||||
S&P
500 Property & Casualty Insurance Index (1)
|
$100.00
|
$106.80
|
$119.27
|
|||||||
S&P
500 Index (1)
|
$100.00
|
$103.61
|
$112.05
|
Name
and Position
|
Maximum
Total
EIP
Bonus
($)
|
Maximum
EIP
Cash
Bonus
Portion
($)
|
Maximum
EIP Restricted
Stock
Award
Portion
($)
|
|||||||
James
R. Fisher
.............................................................................
|
$
630,000
|
|
$
472,500
|
|
$157,500
|
|||||
Chairman
and Chief Executive Officer
|
||||||||||
Jeffrey
J. Dailey
............................................................................
|
$
563,538
|
|
$
422,654
|
|
$140,885
|
|||||
President
and Chief Operating Officer
|
||||||||||
Simon
J. Noonan
..........................................................................
|
$
279,404
|
|
$
209,553
|
|
$
69,851
|
|||||
Executive
Vice President-Actuarial/Product
|
||||||||||
Craig
E. Eisenacher
......................................................................
|
$
245,933
|
|
$
184,450
|
|
$
61,483
|
|||||
Senior
Vice President-Chief Financial Officer
|
||||||||||
James
J. Sclafani, Jr
.....................................................................
|
$
179,253
|
|
$
134,440
|
|
$
44,813
|
|||||
Senior
Vice President-Claims
|
||||||||||
All
current executive officers as a group
................................
|
$3,329,862
|
|
$2,497,397
|
|
$832,466
|
|||||
All
current directors who are not executive officers as
a
group
........................................................................................
|
--
|
--
|
--
|
|||||||
All
employees, including current officers who are not
executive
officers, as a group
..................................................
|
--
|
--
|
--
|
Appendices
|
||
Appendix
A
|
Categorical
Standards
|
|
Appendix
B
|
Audit
Committee Charter
|
|
Appendix
C
|
Bristol
West Executive Officer Incentive Plan
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a)
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A
director will not be considered independent if,
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·
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the
director is, or has been within the last three years, an employee
of the
Company, or an immediate family member is or has been within the
last
three years, an executive officer, of the Company;
or
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·
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the
director or an immediate family member of the director, has received,
during any twelve-month period within the last three years, more
than
$100,000 in direct compensation from the Company, other than director
and
committee fees and pension or other forms of deferred compensation
for
prior service (provided that such compensation is not contingent
in any
way on continued service with the Company); except that compensation
received by an immediate family member of the director for services
as an
non-executive employee of the Company need not be considered in
determining independence under this test;
or
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·
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the
director or an immediate family member is a current partner of a
firm that
is the Company’s internal or external auditor; or the director is a
current employee of such a firm; or the director has an immediate
family
member who is a current employee of such a firm and who participates
in
the firm’s audit, assurance or tax compliance (but not tax planning)
practice; or the director or an immediate family member was within
the
last three years (but is no longer) a partner or employee of such
a firm
and personally worked on the Company’s audit within that time frame; or
the director, or an immediate family member of the director, is or
has
been within the last three years, employed as an executive officer
of
another company where any of the Company’s present executives at the same
time serves or served on that company’s compensation committee; or
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·
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the
director, or an immediate family member of the director, is or has
been
within the last three years, employed as an executive officer of
another
company where any of the Company’s present executives at the same time
serves or served on that company’s compensation committee;
or
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·
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the
director is a current employee, or an immediate family member is
a current
executive officer, of a company (other than a charitable organization)
that has made payments to, or received payments from, the Company
for
property or services in an amount which, in any of the last three
fiscal
years, exceeds the greater of $1 million or 2% of such other company’s
consolidated gross revenues; provided, however, that in applying
this
test, both the payments and the consolidated gross revenues to be
measured
will be those reported in the last completed fiscal year; and provided,
further, that this test applies solely to the financial relationship
between the Company and the director’s (or immediate family member’s)
current employer - the former employment of the director or immediate
family member need not be
considered.
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b)
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A
director will only be appointed as a member of the Board Audit Committee
if he or she also satisfies the independence criteria laid down in
SEC
Rule 10A-3.
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c)
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The
following relationships will not be considered to be material
relationships that would impair a director’s
independence:
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·
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Commercial
Relationship: If a director of the Company is an executive officer
or an
employee, or whose immediate family member is an executive officer,
of
another company that makes payments to, or receives payments from,
the
Company for property or services in an amount which, in any single
fiscal
year, does not exceed the greater of (a) $1,000,000 or (b) 2% of
such
other company’s consolidated gross revenues:
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·
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Indebtedness
Relationship: If a director of the Company is an executive officer
of
another company which is indebted to the Company, or to which the
Company
is indebted, and the total amount of either company’s indebtedness is less
than 2% of the consolidated assets of the company wherein the director
serves as an executive officer;
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·
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Equity
Relationship: If the director is an executive officer of another
company
in which the Company owns a common stock interest, and the amount
of the
common stock interest is less than 10% of the total shareholders’ equity
of the company where the director serves as an executive officer;
or
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·
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Charitable
Relationship: If a director of the Company, or the spouse of a director
of
the Company, serves as a director, officer or trustee of a charitable
organization, and the Company’s contributions to the organization in any
single fiscal year are less than the greater of (a) $1,000,000 or
(b) 2%
of that organization’s gross
revenues.
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(d)
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For
relationships that do not meet the categorical standards of immateriality
set forth in section (c) above, or for relationships that are covered,
but
as to which the Board believes a director may nevertheless be considered
independent, the determination of whether the relationship is material
or
not, and therefore whether the director would be independent, will
be made
by the directors who satisfy the independence guidelines set forth
in
Sections (a) to (c) above. The Company will explain in its proxy
statement
any Board determination that a relationship was immaterial in the
event
that it did not meet the categorical standards of immateriality set
forth
in Section (c) above.
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(e)
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For
the purposes of these standards, an “immediate family member” includes a
person’s spouse, parents, children, siblings, mothers-in-law,
fathers-in-law, sons-in-law, daughters-in law, brothers-in-law,
sisters-in-law and anyone (other than domestic employees) who shares
such
person’s home; except that when applying the independence tests described
above, the Company need not consider individuals who are no longer
immediate family members as a result of legal separation or divorce
or
those who have died or have become
incapacitated.
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I. |
PURPOSE
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II. |
STRUCTURE
AND OPERATIONS
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III. |
MEETINGS
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IV. |
RESPONSIBILITIES
AND DUTIES
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1. |
Review
with management and the independent auditors prior to public dissemination
the corporation’s annual audited financial statements and quarterly
financial statements, including the corporation’s disclosures under
“Management’s Discussion and Analysis of Financial Condition and Results
of Operations” and a discussion with the independent auditors of the
matters required to be discussed by Statement of Auditing Standards
No.
61.
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2. |
Review
and discuss with management and the independent auditors the corporation’s
earnings press releases (paying particular attention to the use of
any
“pro forma” or “adjusted” non-GAAP information), as well as financial
information and earnings guidance provided to analysts and rating
agencies. The Committee’s discussion in this regard may be general in
nature (i.e., discussion of the types of information to be disclosed
and
the type of presentation to be made) and need not take place in advance
of
each earnings release or each instance in which the corporation may
provide earnings guidance.
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3. |
Perform
any functions required to be performed by it or otherwise appropriate
under applicable law, rules or regulations, the corporation’s by-laws and
the resolutions or other directives of the Board, including review
of any
certification required to be reviewed in accordance with applicable
law or
regulations of the SEC.
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4. |
Retain
and terminate independent auditors and approve all audit engagement
fees
and terms.
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5. |
Inform
each registered public accounting firm performing work for the corporation
that such firm shall report directly to the
Committee.
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6. |
Oversee
the work of any registered public accounting firm employed by the
corporation, including the resolution of any disagreement between
management and the auditor regarding financial reporting, for the
purpose
of preparing or issuing an audit report or related
work.
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7. |
Approve
in advance any significant audit or non-audit engagement or relationship
between the corporation and the independent auditors, other than
“prohibited non-auditing services”.
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8. |
Review,
at least annually, the qualifications, performance and independence
of the
independent auditors. In conducting its review and evaluation, the
Committee should:
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9. |
In
consultation with the independent auditors, management and the internal
auditors, review the integrity of the corporation’s financial reporting
processes, both internal and external. In that connection, the Committee
should obtain and discuss with management and the independent auditor
reports from management and the independent auditor regarding: (i)
all
critical accounting policies and practices to be used by the corporation;
(ii) analyses prepared by management and/or the independent auditor
setting forth significant financial reporting issues and judgments
made in
connection with the preparation of the financial statements, including
all
alternative treatments of financial information within generally
accepted
accounting principles that have been discussed with the corporation’s
management, the ramifications of the use of the alternative disclosures
and treatments, and the treatment preferred by the independent auditor;
(iii) major issues regarding accounting principles and financial
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statement
presentations, including any significant changes in the corporation’s
selection or application of accounting principles; (iv) major issues
as to
the adequacy of the corporation’s internal controls and any specific audit
steps adopted in light of material control deficiencies; and (v)
any other
material written communications between the independent auditor
and the
corporation’s management.
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10. |
Review
periodically the effect of regulatory and accounting initiatives,
as well
as off-balance sheet structures, on the financial statements of the
corporation.
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11. |
Review
with the independent auditor (i) any audit problems or other difficulties
encountered by the auditor in the course of the audit process, including
any restrictions on the scope of the independent auditor’s activities or
on access to requested information, and any significant disagreements
with
management and (ii) management’s responses to such matters. Without
excluding other possibilities, the Committee may wish to review with
the
independent auditor (i) any accounting adjustments that were noted
or
proposed by the auditor but were “passed” (as immaterial or otherwise),
(ii) any communications between the audit team and the audit firm’s
national office respecting auditing or accounting issues presented
by the
engagement and (iii) any “management” or “internal control” letter issued,
or proposed to be issued, by the independent auditor to the
corporation.
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12. |
Review
and discuss with the independent auditor the responsibilities, budget
and
staffing of the corporation’s internal audit
function.
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13. |
Review
periodically, with the corporation’s counsel, any legal matter that could
have a significant impact on the corporation’s financial statements.
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14. |
Discuss
with management and the independent auditors the corporation’s guidelines
and policies with respect to risk assessment and risk management.
The
Committee should discuss the corporation’s major financial risk exposures
and the steps management has taken to monitor and control such
exposures.
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15. |
Set
clear hiring policies for employees or former employees of the independent
auditors. At a minimum, these policies should provide that any registered
public accounting firm may not provided audit services to the corporation
if the CEO, controller, CFO, chief accounting officer or any person
serving in an equivalent capacity for the corporation was employed
by the
registered public accounting firm and participated in the audit of
the
corporation within one year of the initiation of the current audit.
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16. |
Establish
procedures for: (i) the receipt, retention and treatment of complaints
received by the corporation regarding accounting, internal accounting
controls, or auditing matters; and (ii) the confidential, anonymous
submission by employees of the corporation of concerns regarding
questionable accounting or auditing
matters.
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17. |
Review
and approve all related party transactions to which the corporation
is a
party.
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18. |
Prepare
all reports required to be included in the corporation’s proxy statement,
pursuant to and in accordance with applicable rules and regulations
of the
SEC.
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19. |
Report
regularly to the full Board of Directors
including:
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(i)
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with
respect to any issues that arise with respect to the quality or
integrity
of the corporation’s financial statements, the corporation’s compliance
with legal or regulatory requirements, the performance and independence
of
the corporation’s independent auditors or the performance of the internal
audit function;
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(ii)
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following
all meetings of the Committee; and
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(iii)
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with
respect to such other matters as are relevant to the Committee’s discharge
of its responsibilities.
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20. |
Maintain
minutes or other records of meetings and activities of the Committee.
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V. |
ANNUAL
PERFORMANCE EVALUATION
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1. |
PURPOSE
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2. |
DEFINITIONS
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3. |
ADMINISTRATION
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4. |
ELIGIBILITY
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5. |
AMOUNT
OF BONUS
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6. |
PAYMENT
OF BONUS
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7. |
GENERAL
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BRISTOL
WEST HOLDINGS, INC.
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P.O.
BOX 11364
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NEW
YORK, NY 10203-0364
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x
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Votes
MUST be indicated
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(x)
in Black or Blue
ink.
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1.
SELECTION OF DIRECTORS:
VOTE
FOR ALL NOMINEES o
WITHHOLD
ALL o
FOR
ALL EXCEPT o
Nominees:
01-
James R. Fisher, 02-R. Cary Blair, 03- Jeffrey J.
Dailey, 04-Richard T. Delaney, 05-Todd A. Fisher, 06-Perry Golkin,
07-Mary R. Hennessy, 08-Eileen Hilton, 09-James N. Meehan, 10-Arthur
J. Rothkopf
INSTRUCTIONS:
To withhold authority to vote for any individual nominee, mark
“For All
Except” and write the nominee’s number on the line
below.
FOR
ALL EXCEPT___________________________________
_________________________________________________
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2.
THE RATIFICATION OF THE SELECTION OF
DELOITTE
& TOUCHE LLP AS INDEPENDENT
AUDITOR FOR 2006.
3.
APPROVAL
OF THE
BRISTOL
WEST
EXECUTIVE OFFICER INCENTIVE PLAN.
To
change your address, please mark this box.
o
Attend
Meeting mark here.
o
In
their discretion, the Proxies are authorized to vote upon all other
business that may properly come before the Meeting with all the
powers the
undersigned would possess if personally present.
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FOR
o
o
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AGAINST
o
o
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ABSTAIN
o
o
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NOTE:
The signature(s) should correspond with the name of the stockholder(s)
as
it appears hereon
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Date
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Stockholder
sign here
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Co-owner
sign here
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